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Treasurer picEvery School Council Treasurer should do the following:

  • maintain a record of Catholic School Council (CSC) funds and financial activities
  • co-sign cheques for payment of goods and services
  • prepare financial reports for council meetings
  • prepare an annual, written financial statement for review and approval of the Council
  • ensure access to council financial records by the school and the school community

The resources listed on this page are available to guide treasurers in fulfilling their responsibilities.  

OCSB Publication: Accounting Practices for Catholic School Councils

The topic of best practices for financial reporting for school councils was presented at the March, 2012 CSPA general meeting by Sean Jackson and Cathy Philpott from the CSPA Executive.  This was updated in September 2014 and can be accessed at the link below. 

What Every School Treasurer Wants to Know (but was afraid to ask!)

This document contains information about good accounting and reporting procedures, lottery licenses as well as banking, signing authority, HST rebates and more!  When viewing the above document, you will see references to various templates. All templates are accessible for councils to download and modify for their own use.  See Google Docs links below:

Budget - Elementary School Budget Meeting
Annual Financial Report - Elementary School Budget with Capital Expenditures
Budget - High School Activities Report
Annual Financial Report - High School Bank Account Transactions Report
PIC Funds Report    

HST Rebates for School Councils

School Councils can now submit HST rebate claims on purchases made for their school. Complete the claim form and submit it to your principal with original receipts.


Annual Financial Report

The Ministry of Education requires all School Councils to submit a financial report to both the School as well as the Ottawa Catholic School Board each year.

The School Council financial report for the period September 1, 2015 to August 31, 2016 is due on October 12, 2016.

Memo from OCSB on School Council Financial Reports for 2015-16

Annual Financial Reporting Form 2016

Example: Financial Report Data
Example: Financial Report