CSPA Executive

Current CSPA Executive Members

ROLES AND RESPONSIBILITIES

Members/Alternates

The duties of the Member/Alternate of a delegate school in good standing are to: attend and participate in School Council meetings and other activities; report to, and consult with, School Councils on issues referred to it by the Board and/or the Catholic School Parent Association; and vote at Catholic School Parent Association Meetings. (These duties may be filled by the School Council Chair or by another delegate of the School Council in the absence of the Member and Alternate.) When voting, Members/Alternates will be asked to represent, to the best of their knowledge, the opinions of parents in their school community. On issues with sufficient lead time, Members/Alternates are responsible for voting to express the majority view of the School Council they represent. It is expected that any significant minority opinions will also be communicated to the Catholic School Parent Association either in writting or orally, during the discussions that precede a vote.

CSPA Chair

The Chair shall administer the affairs of the Catholic School Parent Association and ensure that all decisions and actions approved by the general membership are implemented. The Chair heads meetings of the Catholic School Parent Association and prepares the agenda for such meetings with advice from the other Executive Members and Committee representatives. The Chair shall also represent the views of the Catholic School Parent Association to the Board, the Ministry of Education and Training, the media and elsewhere, as required. These responsibilities may be shared equally with a Co-Chair or Vice-Chair. Such determinations are to be made by the individuals standing for election each year.

Treasurer

The Treasurer is responsible for: the collection of all voluntary fees; the preparation and reporting of expenditures; the collection of monies; and the reporting of the financial balance at each Meeting. In addition, the Treasurer also prepares on an annual basis, a written financial statement and prepares, as required, cheques for signature of appropriate signing officers.

Recording Secretary

The Recording Secretary is responsible for the general correspondence of the Catholic School Parent Association and for liaison with both existing and potential members. The Recording Secretary issues notices and agenda on behalf of the Chair or the Executive Committee, and prepares and distributes Minutes of all General and Executive Committee meetings.

Administrative Officer

The Administrative Officer is responsible for maintaining a current list of member School Councils that shall include the names and contact information of Catholic School Parent Association Members/Alternates and School Council Chairs/delegates. The Administrative Officer is also responsible for the logistics of organizing meetings and for encouraging regular meeting attendance.

Communications Officer

The Communications Officer is responsible for coordinating, in consultation with the Chair, the preparation of folio materials to be distributed along with the agenda prior to each Catholic School Parent Association Meeting. The Communications Officer also prepares and distributes a monthly Catholic School Parent Association Newsletter and posts Catholic School Parent Association information on the Board website.

Ottawa-Carleton Regional Director of the Ontario Association of Parents In Catholic Education

The OAPCE is a provincial voice for Catholic school parents. The Regional Director, by working closely with local parent groups, raises educational issues at the provincial level by ensuring that these issues are addressed and dealt with by the Association. The elected/appointed Regional Director for Ottawa-Carleton is invited to sit on the Executive until the end of their term as the Liaison/Advocate for Catholic Education.

Parent Representative - OCSB Special Education Advisory Committee

The Board's Special Education Advisory Committee is invited to elect/appoint a parent representative from their Committee to act as Liaison/Advocat for Special Education on the Executive of the Catholic School Parent Association.

Liaison Officers

Liaison Officers act as a point of contact for a certain number of School Councils, as determined by the Executive, and collectively represent a cross-section of educational interests as determined by the Executive. Liaison Officers attend and participate in Executive and Catholic School Parent Association Meetings and may choose areas of specialization with the agreement of the Executive as a whole. Such areas may include, but are not limited to - Secondary School Issues, Elementary Panel Issues, Safe Schools, Budgets and Finance, and Facilities. As outlined above, the Special Education Advisory Committee Parent Representative and the Ottawa-Carleton Regional Director of the Ontario Association of Parents in Catholic Education are invited to participate on the Executive.


Last Updated: 2008-11-05

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